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Analyst, Accounts Receivables

 
Job description:

Overview

The Accounts Receivable Analyst is responsible for supporting the A/R team with various assignments as needed, such as account reconciliation, collections, reporting, audits, and cash applications. This position requires excellent communication, analytical and Excel skills.

Responsibilities 

Accounts Receivable, Collections and Account Reconciliation. 

• Full A/R ownership of assigned accounts, responsible for coordinating resolution of past due invoices, disputes, discrepancies, change of reason codes, unused credit memos, payments on account, applicable offsets, and refunds.
• Collection and follow-up of past due invoices and invalid deductions, in accordance with payment terms and customer agreements for assigned portfolio of accounts including major wholesalers, distributors, hospitals, and clinics. 
• Responsible for communicating with customer via phone and email in a professional manner. Excellent written and verbal communication skills are required.
• Prepare monthly customer account statement reconciliations: analyze and compare company receivables to customers’ trial balance or statement.
• Prepare, review, and provide monthly, quarterly, or ad-hoc customer statements.
• Provide invoice copies as needed.
• Research and request backup documentation for unknown deductions.
• Research unapplied payments on account and prepare check refund request documentation as needed.
• Assist in application of cash received through lockboxes, ACH/EFT, wires, and credit cards, to customer accounts per supplied remittance advice. Access Customer Portals and EFT mailbox for remittance and backup information.
• Process remittance information per instructions to determine proper application, including accurately identifying customer deduction categories and notifying management when questions arise.
• Reconcile deposits posted against daily bank statements provided.

Reporting and Audits

• Create or maintain reports to assist management with open A/R, customer master or credit information and cash analysis trends.
• Prepare monthly cash forecast report based on sales data and customer trends.
• Assist when needed in obtaining documentation for auditor selections.

Qualifications 

• 0-2 years of experience in accounts receivable, collections or similar area.
• Advanced Excel skills (including formulas, VLOOKUPs and Pivot tables).
• Detailed oriented, organized, ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Ability to work with many individuals and work independently.
• Proficiency of basic accounting principles, including debits and credits, billing, and claims processing.
• Pharmaceutical experience a plus.
• SAP experience a plus.

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